Purpose
To establish a clear and consistent process for handling lost and found items on ½ñÈÕ³Ô¹Ï campuses, ensuring timely return of property to its rightful owner and secure management of unclaimed items.
Scope
This procedure applies to all students, employees, contractors, visitors, and campus community members on ½ñÈÕ³Ô¹Ï property or at ½ñÈÕ³Ô¹Ï-sponsored events.
Responsibilities
- Safety & Security Office: Collect, log, store, and return found items; dispose of unclaimed items in accordance with this policy.
- Individuals who find items: Turn in items promptly and provide required information.
- Individuals who lose items: Complete a ‘Lost Item’ form (available on the Safety & Security webpage) and cooperate with recovery efforts.
Found Items — Turn-in Procedure
When you find an item, turn it in to:
- Safety & Security Office: Building 800, Room 860; or
- Lost & Found Drop-Box: Near the Student Life Office and the Book Store on the first floor of the 3000 tulalW building.
Provide the following information if possible:
- Date and approximate time item was found
- Location (building, floor, area)
- Name of person who found it (optional but helpful)
- Brief description (color, brand, distinguishing features)
Collection and Inventory
- Every Friday, the Safety & Security Officer will collect all items from the drop box and office.
- Name of person who found it (optional but helpful)
- Brief description (color, brand, distinguishing features)
Return of College Property
If the found item belongs to ½ñÈÕ³Ô¹Ï (e.g., laptop, library book):
- Safety & Security will coordinate return to the appropriate department (IT Services, Library).
- The department will require a signed receipt upon retrieval.
Lost Items — Claiming Procedure
- Complete the ‘Lost Item’ form on the Safety & Security website.
- Provide item description, approximate time/location of loss, and contact information.
- Safety & Security will cross-reference the inventory and notify you if a match is found.
- Identification or verification may be required upon retrieval.
Unclaimed Items
Items not claimed within 60 days will be considered unclaimed.
After 60 days, items may be:
- Used by the College
- Destroyed
- Sold or donated to charitable organizations
- Otherwise disposed of in compliance with institutional and legal guidelines
Storage and Security
- All found items will be stored securely in the Safety & Security Office.
- Access to inventory and storage is limited to authorized personnel.
- Records will be maintained for at least 60 days plus any additional archival period required by institutional policy.
Exceptions
- Perishable items, hazardous materials, prohibited items, or items requiring special disposal (e.g., medications, sharp objects) will follow separate protocols.
- Items turned in by ½ñÈÕ³Ô¹Ï staff for departmental property will be routed directly to the owning department.
Responsible Offices
- Primary Oversight: Safety & Security Office
- Support: Facilities, Student Life, Library, IT Services, and any department owning property subject to return